Persons responsible for coordinating 504, Title II, Title IX, and Title V
504 / EL COORDINATOR
TITLE II & TITLE V COORDINATOR
TITLE IX COORDINATOR
Please accept our Annual Public Notification
Numerous f ederal (and state) laws require school districts to prov ide students, parents, and/or the public with notices, many of which
must be prov ided at the beginning of the school y ear. Fortunately , f ederal agencies or other entities of tentimes hav e created “model”
notices (or prov ide inf ormation usef ul to creating notices) that can easily be tailored to meet indiv idual district needs. The f ollowing article describes some of the notices required by f ederal law, including the methods required to giv e notice where it is specif ied in the statutes and/or regulations, and prov ides links to documents that may be used in writing such notices. This article does not contain a description of employ ment-related notices required by f ederal or state law.
ANNUAL PUBLIC NOTICE
Your Child has the Right to a Free Public Education
• All children in the United States have a Constitutional right to equal access to free public education, regardless of immigration status and regardless of the immigration status of the students’ parents or guardians.
• All children have the right to a free public education.
• All children ages 6 to 18 years must be enrolled in school.
• All students and staff have the right to attend safe, secure, and peaceful schools.
• All students have a right to be in a public school learning environment free from discrimination, harassment, bullying, violence, and intimidation.
• All students have equal opportunity to participate in any program or activity offered by the school, and cannot be discriminated against based on their race, nationality, gender, religion, or immigration status, among other characteristics. Information Required for School Enrollment
• When enrolling a child, schools must accept a variety of documents from the student’s parent or guardian to demonstrate proof of child’s age or residency.
• You never have to provide information about citizenship/immigration status to have your child enrolled in school. Also, you never have to provide a Social Security number to have your child enrolled in school.
Confidentiality of Personal Information
• Federal and state laws protect student education records and personal information. These laws generally require that schools get written consent from parents or guardians before releasing student information, unless the release of information is for educational purposes, is already public, or is in response to a court order or subpoena.
• Some schools collect and provide publicly basic student “directory information.” If they do, then each year, your child’s school district must provide parents/guardians with written notice of the school’s directory information policy, and let you know of your option to refuse release of your child’s information in the directory.
Family Safety Plans if You Are Detained or Deported
• You have the option to provide your child’s school with emergency contact information, including the information of secondary contacts, to identify a trusted adult guardian who can care for your child in the event you are detained or deported.
• You have the option to complete a Caregiver’s Authorization Affidavit or a Petition for Appointment of Temporary Guardian of the Person, which may enable a trusted adult the authority to make educational and medical decisions for your child.
Right to File a Complaint
• Your child has the right to report a hate crime or file a complaint to the school district if he or she is discriminated against, harassed, intimidated, or bullied on the basis of his or her actual or perceived nationality, ethnicity, or immigration status.
Persons responsible for 504, Title II, Title IX, and Title V
504 / EL COORDINATOR – Monique Silva, firstname.lastname@example.org, 951-824-1358
TITLE II & TITLE V COORDINATOR – Jessica Meyer, email@example.com, 951-824-1358
TITLE IX COORDINATOR – Ashlin Barkdull, firstname.lastname@example.org, 760-949-2036
All career technical education programs that will be offered during the 19/20 school year will be offered to all students regardless of race, color, national origin, sex or disability. Program offering at Encore High School include various arts classes that include preview, concentrator, and completer courses in performance arts, technical arts, and career arts. Complete information about different elective courses offered that fit into the CTE Completer programs can be found at www.encorehighschool.com.
Family Educational Rights and Privacy Act
Pursuant to the Family Educational Rights and Privacy Act (FERPA), school districts must provide parents/guardians and eligible students (students at least 18 years of age) with annual notice of their rights to inspect and review education records, amend education records, consent to disclose personally identifiable information in education records, and file a complaint with the U.S. Department of Education. 34 C.F.R. § 99.7(a)(2). The notice must include the procedure to request and review education records; as well as a statement that records may be disclosed to school officials without prior written consent. This statement should define a school official and also what constitutes a legitimate educational interest. when it comes to accessing a student’s educational records. 34 C.F.R. § 99.7(a)(3). Notice may be provided in any way that is reasonably likely to inform parents of their rights, and must effectively notify parents who have a primary or home language
other than English and parents/guardians or eligible students who are disabled. 34 C.F.R. § 99.7(b). Under FERPA, school districts may disclose directory information if they have given public notice to parents/guardians and eligible students of what information has been designated as directory information, and when and how parents/guardians and eligible students may opt out of allowing the district to disclose their directory information. 34 C.F.R. § 99.37(a). Finally, under ESEA, school districts must provide notice that they routinely release the names, addresses, and phone numbers of secondary students to military recruiters unless parents opt out. 20 U.S.C. § 7908. School districts may provide this military recruiter notice as part of their general FERPA notice. FERPA regulations permit LEAs and schools to adopt limited directory information policies that allow the disclosure of directory information to specific parties, for specific
purposes, or both. 34 C.F.R § 99.37(d). It is up to individual LEAs and schools to decide whether to adopt limited directory
information policies and how to implement them. The regulations’ directory information exception makes clear that
parents/guardians and eligible students may not, by opting out of the disclosure of directory information, prevent an LEA or
school from requiring a student to wear or present a student ID or badge. 34 C.F.R. § 99.37(c). While the Department does not require LEAs or schools to establish policies mandating that students wear badges, these are individual decisions that LEAs and schools should make taking into account local circumstances.
The Department of Education also provides a Frequently Asked Questions document addressing disclosures under FERPA.
Protection of Pupil Rights Amendment
The Protection of Pupil Rights Amendment (PPRA) requires school districts to adopt a number of policies regarding surveys
of students, instructional materials, physical examinations, personal information used for marketing, and the like related to
students. Parents must be notified of these policies at least annually at the beginning of the school year and within a
reasonable time period after any substantial change is made to the policies. 20 U.S.C. § 1232h(c)(2)(A). If districts plan to
(1) use students’ personal information for selling or marketing purposes; (2) administer any survey about any of the eight
topics listed in the statute (political beliefs, income, sex behavior or attitudes, etc.); or (3) administer certain nonemergency,
invasive physical examinations, districts must directly notify parents at least annually at the beginning of the
school year of the specific or approximate dates when these activities are scheduled or expected to be scheduled. 20
U.S.C. § 1232h(c)(2)(B), (c)(2)(C).
Asbestos Hazard Emergency Response Act
The Asbestos Hazard Emergency Response Act (AHERA) requires school districts to inspect their buildings for asbestoscontaining
building materials, and develop, maintain, and update an asbestos management plan. School districts must
annually notify parents, teachers, and employee organizations in writing of the availability of the management plan and
planned or in-progress inspections, re-inspections, response actions, and post-response actions, including periodic reinspection
and surveillance activities. 40 C.F.R. §§ 763.84(c), (f), 763.93(g)(2).
McKinney-Vento Homeless Assistance Act
The McKinney-Vento Homeless Assistance Act requires school districts, through their homeless student liaisons, to provide
public notice of the education rights of the homeless students enrolled in their districts. 42 U.S.C. § 11432(e)(3)(C)(i). Such
notice is to be disseminated in places where homeless students receive services under this Act, including schools, family
shelters, and soup kitchens. 42 U.S.C. § 11432 (g)(6)(A)(vi). The notice must be in a “manner and form” understandable to
homeless students and their parents/guardians, “including, if necessary and to the extent feasible,” in their native language.
42 U.S.C. § 11432(e)(3)(C)(iii).
The U.S. Department of Education has issued guidelines for States, which address ways a State may (1) assist LEAs
to implement McKinney-Vento, as amended by ESSA, and (2) review and revise policies and procedures, along
with LEAs, that may present barriers to the identification, enrollment, attendance, and success of homeless
children and youths in school. Download the guidelines at: 81 Fed. Reg. 14,433 (Mar. 17, 2016).
In March 2017, the U.S. Department of Education updated the “Education for Homeless Children and Youths
Program Non-Regulatory Guidance.” This document highlights the key changes brought about by ESSA. It is
Encore’s Homeless Liaison is Mrs. Esther Haskins, email@example.com.
Title VI, Title IX, Section 504, the Age Discrimination Act, Title II of the Americans with Disabilities Act
A number of federal statutes protect the rights of beneficiaries not to be discriminated against in programs or activities
receiving federal and/or state financial assistance. Specifically, the following statutes prohibit discrimination: Title VI
(race, color, ethnicity, and national origin); Title IX (sex and pregnancy); Section 504 and Title II of the Americans with
Disabilities Act (disability); and the Age Discrimination Act (age). The Boy Scouts Act requires public schools to provide
equal access to the use of school property to the Boy Scouts and other designated youth groups.
The regulations implementing the above statutes require school districts to notify students, parents, and others that they do
not discriminate on the basis of race, color, ethnicity, national origin, sex, pregnancy, disability, or age, and that they
provide equal access to the Boy Scouts and other designated youth groups. Title VI, 34 C.F.R. § 100.6(d); Title IX, 34
C.F.R. § 106.9; Section 504, 34 C.F.R. § 104.8; Age Discrimination Act, 34 C.F.R. § 110.25; Title II, 28 C.F.R. § 35.106;
Download the U.S. Department of Education’s Notice of Non-Discrimination, which describes the content
requirements of notices under these statutes, including the methods of notification required by Title IX and
Section 504, and contains a sample notice of non-discrimination school districts may use to meet the
requirements of all of the above statutes, at: http://www2.ed.gov/print/about/offices/list/ocr/docs/nondisc.html.
ENCORE’S TITLE IX COORDINATOR IS MRS. ASHLIN BARKDULL, firstname.lastname@example.org
Individuals with Disabilities Education Act
Under the Individuals with Disabilities Education Act (IDEA), school districts must give parents of a child with a disability a
copy of its procedural safeguards only one time per year; but also upon initial referral or parental request for an evaluation,
the filing of a first request for a due process hearing, a disciplinary action constituting a change in placement, and at the
request of a parent. 20 U.S.C. § 1415(d)(1)(a); 34 C.F.R. § 300.504(a). A school district may post a copy of the procedural
safeguards on its website. 20 U.S.C. § 1415(d)(1)(b); 34 C.F.R. § 300.504(b). The notice must fully explain the IDEA’s
procedural safeguards in an easily understandable manner, and in the native language of the parents unless it is clearly
not feasible to do so. 20 U.S.C. § 1415(d)(2); 34 C.F.R. § 300.504(c), (d). Parents may choose to receive the procedural
safeguards notice and other notices under the IDEA by email, if the LEA makes this option available. 20 U.S.C. § 1415(n);
34 C.F.R. § 300.505.
Brown Act Compliance
Encore shall comply with the Ralph M. Brown Act as set forth in California Government Codes Section 54950 et seq. and any attendant regulations as they may be amended from time to time.
All meetings of the Encore Education Corporation Board of Directors shall comply with the Ralph M. Brown Act. Notices, agendas, and minutes of meetings will be recorded and retained in Encore’s files. These records will be accessible to the public and the District in accordance with the Brown Act. Meetings of the Encore Education Corporation Board of Directors take place QUARTERLY unless otherwise designated. Meeting agendas are posted in Encore office windows and Encore marquees that allow for continuous public access. Meetings are also posted on the Encore website. All other public meetings, including boosters, standing and ad hoc committees formed by the Encore Education Corporation Board of Directors shall be held in compliance with the requirements of the Brown Act, as applicable. The Encore Education Corporation Board of Directors, administration (including but not limited to the Cabinet), and curriculum development team members undergo Brown Act training by a qualified individual on an annual basis.
Encore Education Corporation Bylaws Adopted September 2017
Encore Education Corporation strives to make sure that all stakeholders are properly served. Part of this promise of service is adopting a Universal Complaint Process.
- START HERE – Whenever there is an incident, concern, or complaint (whether you are a teacher, student, staff member, or other stakeholder) an incident report or a formal letter must be filed in the front office of the campus where the report is being made. All filings should start at the school level.
- For discipline and safety issues, the complaint should be filed with our Dean of Students.
- HESPERIA – Mr. Steve Nutter, 760-956-2632. email@example.com or by mail 16955 Lemon Street #G, Hesperia, CA 92345
- RIVERSIDE – Mr. Ramsey Hassen, 951-824-1358. firstname.lastname@example.org or by mail 3800 Main Street, Riverside, CA 92501
- For academic and staff issues, the complaint should be filed with our Dean of Academics
- HESPERIA – Ms. Cindy Roach, 760-956-2632, email@example.com, or by mail 16955 Lemon Street #G, Hesperia, CA 92345
- RIVERSIDE – Ms. Julia Dolf, 951-824-1358, firstname.lastname@example.org or by mail 3800 Main Street, Riverside, CA 92501
- Anonymous reports can be filed by placing an incident report in a sealed envelope and giving it to any staff member or dropping the sealed envelope into a staff box (A and F buildings) addressed to the person that should open the envelope.
- For discipline and safety issues, the complaint should be filed with our Dean of Students.
- SITE INVESTIGATION – Once a complaint is filed, it needs to be investigated.
- Time Required – Investigations take time so it is important to be patient. Anyone reporting an incident should allow no less than seventy two (72) business hours to investigate a claim. Depending on the claim, investigations can take less or more than seventy two (72) business hours.
- Notification – If a person files a complaint directly to a Dean, they will be notified upon completion of the investigation. Anonymous complaints will be investigated and reported as logical.
- Confidentiality – If the investigation is protected by confidentiality laws for staff and/or students, outcomes of the investigation may be protected by law and you may not be allowed to know what the results and/or actions are coming out of the investigation.
- Results – If a complainant is unsatisfied with the investigation conducted at the site level, they can file a complaint directly to the Encore (District) Executive Office.
- EXECUTIVE (DISTRICT) COMPLAINTS – When a complainant is unsatisfied with the results from a site based investigation, they can file a complaint directly to the Executive Officer Team. Whenever there is an incident, concern, or complaint (whether you are a teacher, student, staff member, or other stakeholder) an incident report or a formal letter can be filed to the Executive Officers. If no prior complaint was filed at the site level, the Executive Office (District) can refer the investigation back to the site for investigation.
- Operations, Safety, Facilties, Discipline – These questions and concerns should be directed to the Chief Operation Officer (COO) Mr. John Griffin by contacting email@example.com, 760-949-2036, Encore Education Corporation, 16955 Lemon Street #A, Hesperia, CA 92345.
- Academics, Arts, Student Services, Policies, Enrollment, MEdia, Social Media, Events – Questions and concerns relating to these topics should be directed to the Chief Executive Officer (CEO) Mrs. Denise Griffin by contacting Executive Assistant Mrs. Ashlin Barkdull, 760-949-2036, firstname.lastname@example.org, Encore Education Corporation, 16955 Lemon Street #A, Hespria CA 92345.
- EXECUTIVE (DISTRICT) INVESTIGATION – Once a complaint is filed, it will be investigated.
- Time Required – Investigations take time so it is important to be patient. Anyone reporting an incident should allow no less than seven (7) business days to investigate a claim. Depending on the claim, investigations can take less or more than seven (7) business days to investigate a claim.
- Notification – If a person files a complaint directly to the District, they will be notified upon completion of the investigation. Anonymous complaints will be investigated and reported as logical.
- Confidentiality – If the investigation is protected by confidentiality laws for staff and/or students, outcomes of the investigation may be protected by law and you may not be allowed to know what the results and/or actions are coming out of the investigation.
- Results – If a complainant is unsatisfied with the investigation conducted at the District level, they can file a complaint directly to the Encore Board.
- ENCORE EDUCATION CORPORATION BOARD COMPLAINTS – When a complainant is unsatisfied with the results from an Executive (District) based investigation, they can file a complaint directly to the Encore Education Corporation Board. Whenever there is an incident, concern, or complaint (whether you are a teacher, student, staff member, or other stakeholder) an incident report or a formal letter can be filed to the Encore Education Corporation Board. If no prior complaint was filed at the site or Executive (District) level, the Board can refer the investigation back to the site or Executive Level for service and/or investigation.
- Filing – To file a complaint with the Encore Education Corporation Board, send a formal letter to the Board Clerk, Ms. Ashley Warner at Encore Education Corporation, 16955 Lemon Street, Hesperia, CA 92345.
- Time Required – Investigations take time so it is important to be patient. Anyone reporting an incident should allow no less than ten business days to investigate a claim. Depending on the claim, investigations can take less or more than ten business days
- Notification – If a person files a complaint directly to the Board, they will be notified upon completion of the investigation. Anonymous complaints will be investigated and reported as logical.
- Results – Results stemming from the Encore Education Corporation Board are binding to the fullest extent of the law.
Conflict of Interest
The Corporation shall not enter into a contract or transaction that violates Cal. Govt. Code 1090 or constitutes a conflict of interest in violation of the Corporation’s conflict of interest code. The Corporation shall not enter into a contract or transaction in which a director directly or indirectly has a material financial interest (nor any other corporation, firm, association, or other entity in which one or more of this Corporation’s directors are directors have a material financial interest). Any Director, Officer, key employee, or committee member having an interest in a contract or other transaction presented to the Board or a committee thereof for authorization, approval, or ratification shall make a prompt, full and frank disclosure of his or her interest to the Board or committee prior to its acting on such contract or transaction. Such disclosure shall include all relevant and material facts known to such person about the contract or transaction which might reasonably to be construed to be adverse to the corporation’s interest. The body to which such disclosure is made shall thereupon determine, by majority vote, whether the disclosure shows that a conflict of interest exists or can reasonably be construed to exist. If a conflict is deemed to exist, such person shall not vote on, nor use his or her personal influence on, nor participate (other than to present factual information or to respond to questions) in the discussion or deliberations with respect to, such contract or transaction. The minutes of the meeting shall reflect the disclosure made, the vote thereon and, where applicable, the abstention from voting and participation. The Board may adopt conflict of interest policies requiring:
- Regular annual statements from Directors, Officers, key employees to disclose existing and potential conflict in interest; and
- Corrective and disciplinary actions with respect to transgressions of such policies.
For the purpose of this Section, a person shall be deemed to have an “interest” in a contract or other transaction if he or she is the party (or one of the parties) contracting or dealing with the corporation, or is a Director, Trustee or Officer of, or has a significant financial or influential interest in the entity contracting or dealing with the corporation.
This Section does not apply to a transaction that is part of an educational or charitable program of this corporation if it (a) is approved or authorized by the corporation in good faith and without unjustified favoritism and (b) results in a benefit to one or more directors or their families because they are in the class of persons intended to be benefited by the educational or charitable program of this corporation.
TITLE IX CONTACT INFORMATION
Name: Ashlin Barkdull, Executive Human Resources Manager
Mailing Address: 16955 Lemon Street, Hesperia, CA 92345
TITLE IX OVERVIEW
Each student and employee has a right to learn and work in an environment that is free from unlawful discrimination. No SCHOOL student or employee shall be excluded from participation in, be denied the benefits of, or be subject to discrimination on the basis of actual or perceived sex, sexual orientation, gender, or gender identity or expression.
Title IX of the Educational Amendments of 1972 is one of several federal and state anti-discrimination laws that ensure equality in education. Title IX prohibits discrimination, harassment, exclusion, denial, limitation or separation based on sex or gender. Title IX applies to both male and female students in any educational institution receiving federal funding.
California Education Code Sections of 200 through 282 and Encore Education Corporation’s policy prohibit discrimination on the basis of sex, sexual orientation, or gender. Title IX requires that every school or institution have a Title IX Bullying Complaint Manager to whom concerns or complaints regarding sex discrimination can be made.
- Students or parents / guardians should report their verbal or written Title IX complaint to the school administrator or the Title IX Complaint Manager within six months from the date the incident occurred. This will begin the informal investigation process which must be completed within 60 days. Complainants have a right to a timely and informal resolution at the school site.
- If the complainant is dissatisfied with the school decision, an appeal of the findings may be made to the California Department of Education – Office of Equal Opportunity.
Where can students / parents obtain further information or assistance?
- At Encore: Speak to the administration or Title IX Complaint Manager using the contact information shown above.
Hesperia – Education Protection AccountEncore – Hesperia 2019-20 EPA Posting
Riverside – Education Protection AccountEncore – Riverside 2019-20 EPA Posting
Encore Education Corporation hereby notifies students and employees that there is a grievance procedure for persons who feel they have been discriminated against based on sex, disability or any provision of 5 CCR, Title 5, and Chapter 5.3
The procedure is readily available to students and employees and it is prompt and equitable. If you feel that you have a grievance based on sex, disability or any provision of 5 CCR, Title 5, and Chapter 5.3 – Please contact Encore’s Title IX Coordinator immediately. Complaint procedures are described in this handbook.
Encore Education Corporation hereby notifies students and employees that harassment is a form of discrimination subject to disciplinary consequences. Contact Encore’s Title IX Coordinator, Ashlin Barkdull at 760-949-2036.
Hate Motivated Behavior – Board PolicyCRR 25 HATE MOTIVATED BEHAVIOR
IMMIGRATION AND CITIZEN STATUS
School officials and employees of an LEA shall not collect information or documents regarding citizenship or immigration status of pupils and their family members.
- The Agency shall report to the responsible governing board in a timely manner any requests for information or access to a school site by an officer or employee of a law enforcement agency for the purpose of enforcing the immigration laws in a manner that ensures confidentiality and privacy of any potentially identifying information.
- If an employee of a school is aware that a pupil’s parent or guardian is not available to care for the pupil, the school shall first exhaust any parental instruction relating to the pupil’s care in the emergency contact information it has for the pupil to arrange for the pupil’s care. A school is encouraged to work with parents or guardians to update the emergency contact information and not to contact Child Protective Services to arrange for the pupil’s care unless the school is unable to arrange for care through the use of emergency contact information or other information or instructions provided by the parent or guardian.
- Encore shall do both of the following:(a) Provide information to parents and guardians, as appropriate, regarding their children’s right to a free public education, regardless of immigration status or religious beliefs. This information shall include information relating to “know your rights” immigration enforcement established by the Attorney General and may be provided in the annual notification to parents and guardians pursuant to Section 48980 or any other cost- effective means determined by the local educational agency.(b) Educate pupils about the negative impact of bullying other pupils based on their actual or perceived immigration status or their religious beliefs and customs.
- All LEAs shall adopt policies based on Promoting a Safe and Secure Learning Environment for All (EC § 234.7[g]).
KNOW YOUR RIGHTS – IMMIGRATION
Law enforcement asks about your immigration status
How to reduce risk to yourself
- Stay calm. Don’t run, argue, resist, or obstruct the officer, even if you believe your rights are being violated. Keep your hands where police can see them.
- Don’t lie about your status or provide false documents.
- You have the right to remain silent and do not have to discuss your immigration or citizenship status with police, immigration agents, or other officials. Anything you tell an officer can later be used against you in immigration court.
- If you are not a U.S. citizen and an immigration agent requests your immigration papers, you must show them if you have them with you.
- If an immigration agent asks if they can search you, you have the right to say no. Agents do not have the right to search you or your belongings without your consent or probable cause.
- If you’re over 18, carry your papers with you at all times. If you don’t have them, tell the officer that you want to remain silent, or that you want to consult a lawyer before answering any questions.
What to do in such an encounter
- In some states, you must provide your name to law enforcement if you are stopped and told to identify yourself. But even if you give your name, you don’t have to answer other questions.
- If you are driving and are pulled over, the officer can require you to show your license, vehicle registration and proof of insurance, but you don’t have to answer questions about your immigration status.
- Customs officers can ask about your immigration status when entering or leaving the country. If you are a lawful permanent resident (LPR) who has maintained your status, you only have to answer questions establishing your identity and permanent residency. Refusal to answer other questions will likely cause delay, but officials may not deny you entry into the United States for failure to answer other questions. If you are a non-citizen visa holder, you may be denied entry into the U.S. if you refuse to answer officers’ questions.
- If you need more information, contact your local ACLU affiliate.
- National Immigration Law Center: Know Your Rights
- A Toolkit for Organizations Responding to Mass Worksite Immigration Raids
- Immigrant Legal Resource Center
- American Immigration Lawyers Association
- ACLU VIDEO: What to do if stopped by police or ICE
Know Your Rights – Board PolicyCRR 25 KNOW YOUR RIGHTS
- Physician instructions form
- Emergency card form
- Participation for sports exam form
- Release of liability
Student Medication Policies & Procedures
The following information relates to the administration of medication at Encore High School for the Performing and Visual Arts in accordance with the California Education Code (Section 49423).
Medical treatment is the responsibility of the parent and the physician; medications are rarely given at school. The only exceptions involve special or serious problems where it is deemed absolutely necessary to give the medication during school hours, and where it is not possible for the parent to administer it to the student. Consequently, the parent is urged with the help of the physician, to work out a schedule of giving medication outside of school hours.
In order for the Health Office staff to administer medication (prescription or over-the-counter) to a student; specific orders must be written and signed by the student’s physician on the “Physician Instruction/Parent Request for Medication” forms which are available to print below.
Any time the medication, the dosage or the time is changed, a new form is required. Each request must clearly specify the name of the medication, the reason for the medication as well the dose, time and frequency for administration. Medication forms must be updated every new school year.
It is the parent’s responsibility to take these forms to the child’s physician to fill out and return them with the medication to the Health Office during normal business hours.
All student’s using an asthma inhaler on campus must have these forms filled out as well.
- Physician instructions form
- Emergency card form
- Participation for sports exam form
- Release of liability
Illness, injury or Accidents at School
When a student feels ill at school they need to inform the teacher and ask for a pass to the Health Office. Students feeling weak or faint will be accompanied to the office. If a student requires longer than a 15 min. rest, a parent will be contacted and asked to pick up the child so proper care and attention can be given at home. Parents, or their assigned contacts, must be available to pick a child up within 30 minutes of a call from the school. Current information including phone numbers must be updated every year on the “Emergency Card” form which is available to print below.
Every effort is made to provide for the student’s safety and comfort at school. If a student is actively vomiting or has a fever greater than 100.4, the student is not permitted to stay at school. A parent or their contact will need to pick up the student within 30 minutes of the call. If a fever goes over 102.0 and the parent or contact is unavailable, 911 will be called. Our school policy is that the student will need to be “fever free” for 24 hours without fever reducing medication to return to school.
If a student should have an accident or injury at school, first aid will be given immediately to make the student as comfortable as possible. If an injury is more serious than a simple bruise or scrape, a parent will be called. If parents are unavailable the Health Technician or school administrator may make the judgment to call paramedics to evaluate the emergency and render treatment. Encore High School is not liable for any medical treatment costs incurred on or off school property.
Following any illness or injury which prevents the student to come to school and/or participate in regular physical activity for more than 2 days , a note must be obtained from the physician to clear the absence and/or re-instate physical activity. Specifically for injuries, the note must be clearly dated to when the student may participate physically in their classes and/or upcoming performances, games or competitions.
The use of wheelchairs, crutches or ace wraps must be prescribed by a physician. Knee and ankle braces do not need a doctors order and may be used as needed due to muscle strain.
Illness, injury or Accidents at School
Seasonal flus generally begin to surface in the schools late October – November.
It is important for students to have good hygiene practices to prevent the spread and/or contact of the flu. Students are encouraged to wash their hands with soap & water before meals, as well as use hand sanitizer and tissues during school. If a student becomes ill at school, their symptoms will be evaluated in the Health Office. If fever or persistent cough are present, they will be sent home. For updated information regarding the flu please visit the government website.
At Encore High School we believe in student health for an Encore performance! Dance & Sports Conservatories can require long hours of practice. It is important to discuss proper nutrition & fluid intake with your child.
Annual physicals (sports or regular) are important because they help discover health problems that may interfere with participation in sports or daily life. Your health care provider will be able to provide consult on how to handle specific medical issues like asthma attacks or healing of broken bones. They can also provide tips on how to avoid injuries or identify specific risk factors relevant to your child’s sport.
Sport’s Physicals are required to participate in all Dance & Sport Conservatories except for general PE. The “Participation for Sports Exam” form is available to print below.
They are also included in our enrollment packs for new students and in the Health Office. Be sure to also print the medication forms to take to your appointment. If for any reason the doctor prescribes medications to be taken during school hours, including asthma inhalers, you will have the proper forms to turn in.
Board Adopted November 2017
Encore Education Corporation is committed to providing a working and learning environment free from discrimination, harassment, intimidation, and bullying. Encore prohibits discrimination, harassment, intimidation and bullying based on the actual or perceived characteristics set for in Penal Code 422.5, Education Code 220, and actual perceived sex, sexual orientation, gender, gender identity, gender expression, race or ethnicity, ethnic group identification, ancestry, nationality, national origin, religion, color, mental or physical disability, age, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, in any program or activity it conducts or to which it provides significant assistance.
Discrimination is different treatment on the basis of a protected category in the context of an educational program or activity without legitimate nondiscriminatory reason and interferes with or limits the individual’s ability to participate in or benefit from the services, activities, or privileges provided by the school.
Harassment occurs when:
- the target is subjected to unwelcome conduct related to a protected category
- the harassment is both subjectively offensive to the target and would be offensive to a reasonable person of the same age and characteristics under the same circumstances
- the harassment is sufficiently severs, pervasive, or persistent so as to interfere with or limit an individual’s ability to participate in or benefit from services, activities, or opportunities offered by the school
Upon witnessing an act of discrimination, harassment, intimidation and/or bullying based on actual or perceived characteristics of a protected category (as enumerated above), school personnel are required to take immediate steps to intervene when it is safe to do so. Once a school or office has notice of discriminatory, harassing, intimidating, or bullying conduct, whether carried out by employees, students, or third parties, it should take immediate and appropriate steps to investigate or otherwise determine what occurred and take prompt and effective steps reasonably calculated to end the conduct, eliminate a hostile environment, if one has been created and prevent the conduct from occurring again. These steps should be taken whether or not an individual makes a complaint or asks the school or office to take action.
This nondiscrimination policy applies to all acts related to school activity or school attendance within any school or office under the jurisdiction of the school.
PERSONS RESPONSIBLE FOR COORDINATING 504, TITLE II, TITLE IX, AND TITLE V
- 504/EL Coordinator – Monique Silva, email@example.com. 951-824-1358
- Title II & Title V Coordinator – Jessica Meyer, firstname.lastname@example.org. 760-949-2036
- Title IX Coordinator – Ashlin Barkdull, email@example.com. 760-949-2036
NON DISCRIMINATION POLICY
Encore Education Corporation does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender identity or expression, age, national origin (ancestry), ethnic group identification, mental and physical disability, marital or parental status, sex, sexual orientation, military status, or genetic information in any of its activities or operations. The perception of one or more of such characteristics: or association with a person or group with one or more of these actual or perceived characteristics. Encore Education is an equal opportunity employer.
NON DISCRIMINATION POLICY STUDENT ELIGIBILITY
All students of Encore are eligible to participate in all programs provided they have met the eligibility criteria based on attendance eligibility, behavior eligibility, academic eligibility, and have met the minimum requirements (including auditions) to participate in the program.
No student will be discriminated against for entry into any program on the basis of race, color, religion (creed), gender, gender identity or expression, age, national origin (ancestry), ethnic group identification, mental and physical disability, marital or parental status, sex, sexual orientation, military status, or genetic information in any of its activities or operations. The perception of one or more of such characteristics: or association with a person or group with one or more of these actual or perceived characteristics.
ATTENDANCE AREA FOR STUDENTS
Encore is open for enrollment for any student that resides in the state of California. Any student that wishes to attend Encore that meets the requirements of grade level, resides in California, and has not been previously expelled from another school will be enrolled according to the outlines of the Encore lottery policies. No student will be discriminated against for entry into any program on the basis of race, color, religion (creed), gender, gender identity or expression, age, national origin (ancestry), ethnic group identification, mental and physical disability, marital or parental status, sex, sexual orientation, military status, or genetic information in any of its activities or operations. The perception of one or more of such characteristics: or association with a person or group with one or more of these actual or perceived characteristics.
NON DISCRIMINATION POLICY FOR RECRUITMENT & CTE ACTIVITIES
Encore is open for enrollment for any student that resides in the state of California. All programs, including CTE programs are open to all students without regard to race, color, national origin, sex, or disability. CTE opportunities will be available to all potential students. Admission to CTE programs will not exclude students from CTE programs on the basis of race, color, national origin, sex, or disability. Candidates will not be assessed for admission to CTE programs on the bases of criteria that have the effect of disproportionately excluding persons of a particular race, color, national origin, sex, or disability. Encore will not restrict admission to CTE program because the applicant, as a member of a national origin minority group with limited English language skills, cannot participate in and benefit from CTE to the same extent as students whose primary language is English.
NON DISCRIMINATION FOR HONORS AND AWARDS
Encore shall not limit honors, awards, and scholarships to a group on the basis of race, color, national origin, sex, or disability unless such targeting is done to provide opportunities to members of a group that has not traditionally been represented. Outside agencies that provide awards are to be notified of the agency’s nondiscrimination policy.
NON DISCRIMINATION FOR COUNSELING
Counseling programs will not include steering of students toward particular courses or programs that are “Traditional” for the student’s race, color, national origin, sex, or disability. Services and materials related to counseling and recruitment must be free of discrimination and stereotyping in language, content, and illustration. Counseling materials and activities and recruitment efforts will not discriminate on the basis of race, color, sex, or disability. Counselors will not direct students into programs based on their race, color, national origin, sex, disability, sexual orientation, gender, ethnic group identification, ancestry, or religion. Districts and schools that use testing or other materials for appraising or counseling students shall not use different materials for student on the basis of their sex or use materials which permit or require different treatment of such students unless the different materials cover the same occupations and interest areas and the use of such materials is shown to be essential to eliminate sex bias.
NON DISCRIMINATION SERVICES FOR STUDENTS WITH DISABILITIES
A qualified person with a disability may not be excluded from, denied benefits of, or subjected to discrimination in any course, program, or activity. A district/school may not restrict access for students with disabilities to schools, programs, services, and activities because of architectural barriers, equipment barriers, the need for related aids and services, or the need for auxiliary aids. Section 504 and ADA Title II are based upon the premise that students with disabilities will be integrated with their nondisabled peers as much as possible. Historically, the assumption was made that persons with disabilities would not be able to function and the able-bodied should not put them in a position where they might be “uncomfortable.” However, research shows that gains made by persons with disabilities in the educational setting are enhanced when they are integrated with the appropriate aids and services.
(1) No qualified person with a disability is excluded from, denied benefits of, or subjected to discrimination in any course, program, service, or activity solely on the basis of disability.
(2) Students with disabilities must not be excluded from CTE, career, or academic programs, courses, services or activities due to equipment barriers or because necessary related aids and services or auxiliary aids are not available.
(3) A district/school that operate an elementary or secondary program or activity must provide a free, appropriate public education (FAPE) to each qualified disabled person in its jurisdiction.
(4) Disabled secondary students must be placed in the regular educational environment of any CTE, academic, physical education, athletic, or other school program or activity to the maximum extent appropriate to their needs with the use of supplementary aids and services
(5) Secondary students with disabilities are placed in a CTE program only when the 504 FAPE requirements for evaluation, placement, and procedural safeguards have been satisfied.
ENCORE ENSURES EQUITABLE ACCESS
12.1 The agency implements policies and procedures ensuring access for students with disabilities to programs, services, and activities.
12.2 The agency provides appropriate aids and services for students with disabilities and does not have policies that limit participation of students with disabilities.
12.3 Any educational institution shall treat pregnancy, child birth, false pregnancy, termination of pregnancy and recovery there from in the same manner and under the same policies as any other temporary disabling condition.
12.4 The FAPE policies and procedures provide for the identification, evaluation, and placement of disabled persons and include procedural safeguards. Evaluation and placement records of individual students with disabilities indicate that placement decisions are fully documented and timely re- evaluations are conducted. Persons who are knowledgeable about placement options in CTE programs participate in CTE placement decisions.
12.5 Students with disabilities enroll in regular academic courses to the maximum extent appropriate to their needs.
12.6 504 plan, placement record or IEP reflects the group’s or team’s determination that the CTE program is appropriate setting for the individual student.
NON DISCRIMINATION EMPLOYMENT REQUIREMENT
Districts/schools are prohibited from engaging in any employment practice that discriminates against any employee or applicant for employment on the basis of sex, disability, race, color, national origin, sexual orientation, gender, ethnic group identification, ancestry, religion, or mental or physical disability. Specific issues include employment policies, recruitment and selection matters, salary establishment and administration, reasonable accommodation, and overcoming the effects of past discrimination.
(1) Encore must notify every source of faculty that it does not discriminate on the basis of race, color, national origin, sex, or disability.
(2) Encore will establish and maintain faculty salary scales on the basis of the conditions and responsibilities of employment without regard to race, color, national origin, sex, or disability.
(3) Encore must provide equal employment opportunities for teaching and administrative positions to applicants with disabilities who can perform the essential functions of the positions and make reasonable accommodations for the physical or mental limitations of disabled (otherwise qualified) applicants unless it can be demonstrated that such accommodations would impose undue hardship.
NON DISCRIMINATION EXTRACURRICULAR ACTIVITIES AND TEAMS
Encore may not exclude any person from membership in student clubs regardless of sex, sexual orientation, gender, ethnic group identification, race, ancestry, national origin, religion, color, or mental or physical disability.
NON DISCRIMINATION PARENTAL, FAMILY, OR MARITAL STATUS
Encore may not exclude any person from any program or activity or employment because of actual or potential parental, family, or marital status, or the exclusion of any person because of pregnancy or related conditions.
Nonprofit Public Benefit Corporation
Encore High School shall be a directly funded independent charter school and will be operated by Encore Education Corporation, a California nonprofit public benefit corporation, pursuant to California law upon approval of this charter.
Encore High School will operate autonomously from the District, with the exception of the supervisory oversight as required by statute and other contracted services as negotiated between the District and Encore. Pursuant to California Education Code Section 47604(c), the District shall not be liable for the debts and obligations of Encore, operated by a California non-profit public benefit corporation, or for claims arising from the performance of acts, errors, or omissions by Encore as long as the District has complied with all oversight responsibilities required by law.
PUBLIC SCHOOL ATTENDANCE ALTERNATIVE
Encore High School, is a public charter school of choice. Any student in the state of California is not obligated or required to attend Encore High School. Students in the surrounding areas that are not enrolled in Encore High School will still be able to enroll in high school within their jurisdiction. Students attending Encore High School have no right of admission to a particular school or any local education agency as a consequence of enrollment in the charter school, except to the extent that such a right is extended by the local education agency.
Parental Rights Regarding Student Information and Educational Records
Parental Rights Regarding Student Information and Educational Records Under provisions of the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PRPA) and the No Child Left Behind Act (NCLB) / Every Student Succeeds Act (ESSA), parents and guardians must be notified of their rights annually with regard to student records and information. Educational Records: Parents/guardians have a right to inspect and review any educational records related to their child. Student education records include their cumulative health folder. Requests should be made in writing to the Central Records Department.
- If a parent/guardian believes that information contained in the educational records is inaccurate, misleading or otherwise in violation of their student’s privacy rights, he/she may make a request in writing to Central Records. The request must specify the records to be amended and the reason for the amendment is requested.
- Parents/guardians may file a complaint with the U.S. Department of Education if they feel the district has failed to comply with FERPA and its regulations.
- Upon request, the district will disclose educational records without consent to officials of another school district in which a student seeks or intends to enroll. Student Directory Information:
- Personally identifiable information contained in a student’s educational records will not be disclosed without parental consent, except to the extent that FERPA authorizes without parental consent.
- Under the provisions of FERPA, the District may release student directory information without parental consent. Directory information is designated as student name, address, telephone number, date and place of birth, most recent school attended, enrollment status, grade level, participation in officially recognized activities and sports; height and weight of athletic team members, dates of attendance; honors and awards received; school-related photographs, class schedule, e-mail address and class roster. Release of directory information is not permitted if such information is to be used for solicitation, fundraising, political or commercial purposes.
- If a parent/guardian does not wish to have some or all of the directory information described above released without prior consent, he/she must notify the building principal in writing within 30 days after this notice.
The district may disclose personally identifiable information from student records, without consent, to other school officials within the district whom the district has determined to have legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel; a member of the Board of Education; a person or company with whom the district has contracted to perform a special task – such as an attorney, auditor, medical consultant, or therapist, or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official performing his or her tasks). Personal identifiable information may also be disclosed to officials in another school in which the student seeks or intends to enroll; authorized representatives of certain designated Federal and State agencies pursuant to a lawfully issued court order or subpoena; and, persons who need to know in case of a health and safety emergency. A school official has a legitimate educational interest if the official needs to review a student record in order to fulfill his or her professional responsibilities.
Parents have the right to opt their child out of participation in the following activities: those in which student personal information will be gathered and used for marketing purposes; non-emergency invasive, medical examinations; and any survey containing items about political affiliations or beliefs, psychological problems of student or family, illegal behaviors, religious practices or beliefs of student or family, income, critical appraisals of close family members, or legally recognized privileged relationships.
In order to provide safety for all students and staff, Encore will adopt and implement full health and safety procedures and risk management policies at its school site in consultation with its insurance carriers and risk management experts. The Encore health and safety policy will be annually updated and reviewed, in consultation with staff and the specified sub-committee. This policy will be distributed to all staff and parents. A full draft will be provided to the District for review at least 30 days prior to operation.
The following is a summary of the health and safety policies of Encore:
It is important for both parents and students to know that all students will be kept at school if a major disaster occurs during school hours. In addition, parents must know that if students are kept at school, they will not be released until signed for y the person(s) listed on the emergency card. Encore will use the ALL CALL public address system when available to contact parents in regards to emergency information. Disaster Preparedness manuals are available for review in the health office.
Procedures for Background Checks
Employees and contractors of Encore will be required to submit to a criminal background check and to furnish a criminal record summary as required by Education Code Sections 44237 and 45125.1. New employees not possessing a valid California Teaching Credential must submit two sets of fingerprints to the California Department of Justice for the purpose of obtaining a criminal record summary. The Chief Operations Officer shall monitor compliance with this policy and report to the Encore Education Corporation Board of Directors on a regular basis. The Board President shall monitor the fingerprinting and background clearance of the Chief Operations Officer. Volunteers who will volunteer outside of the direct supervision of a credentialed employee shall be fingerprinted and receive background clearance prior to volunteering without the direct supervision of a credentialed employee.
Role of Staff as Mandated Child Abuse Reporters
All non-certificated and certificated staff will be mandated child abuse reporters and will follow all applicable reporting laws, the same policies and procedures used by the District.
Faculty and staff will be tested for tuberculosis prior to commencing employment and working with students as required by Education Code Section 49406.
All enrolled students and staff will be required to provide records documenting immunizations as is required at public schools pursuant to Health and Safety Code Sections 120325-120375, and Title 17, California Code of Regulations Sections 6000-6075. All rising 7th grade students must be immunized with a pertussis (whooping cough) vaccine booster.
Medication in School
Encore will adhere to Education Code Section 49423 regarding administration of medication in school.
Vision, Hearing, and Scoliosis
Students will be screened for vision, hearing and scoliosis. Encore will adhere to Education Code Section 49450, et seq., as applicable to the grade levels served by Encore.
Encore will provide an information sheet regarding type 2 diabetes to the parent or guardian of incoming 7th grade students, pursuant to Education Code Section 49452.7. The information sheet shall include, but shall not be limited to, all of the following:
- A description of type 2 diabetes.
- A description of the risk factors and warning signs associated with type 2 diabetes.
- A recommendation that students displaying or possibly suffering from risk factors or warning signs associated with type 2 diabetes should be screened for type 2 diabetes.
- A description of treatments and prevention of methods of type 2 diabetes.
- A description of the different types of diabetes screening tests available.
Encore shall adhere to an Emergency Preparedness Handbook drafted specifically to the needs of the school site in conjunction with law enforcement and the Fire Marshall. This handbook shall include, but not be limited to the following responses: fire, flood, earthquake, terrorist threats, and hostage situations. If assuming a facility that was previously used as a school site, any existing emergency preparedness plan for the school site shall be used as a starting basis for updating the handbook for Encore.
Blood borne Pathogens
Encore shall meet state and federal standards for dealing with blood borne pathogens and other potentially infectious materials in the work place. The Board shall establish a written infectious control plan designed to protect employees and students from possible infection due to contact with blood borne viruses, including human immunodeficiency virus (“HIV”) and hepatitis B virus (“HBV”).
Whenever exposed to blood or other bodily fluids through injury or accident, staff and students shall follow the latest medical protocol for disinfecting procedures.
Drug-, Alcohol-, and Smoke-Free Environment
Encore shall function as a drug-, alcohol-, and smoke-free workplace.
Comprehensive Discrimination and Harassment Policies and Procedures
Encore is committed to providing a school that is free from discrimination and sexual harassment, as well as any harassment based upon such factors as race, religion, creed, color, national origin, ancestry, age, medical condition, marital status, sexual orientation, or disability. Encore shall develop a comprehensive policy to prevent and immediately remediate any concerns about discrimination or harassment at Encore (including employee to employee, employee to student, and student to employee misconduct). Misconduct of this nature is very serious and will be addressed in accordance with Encore’s discrimination and harassment policies.
Encore shall comply with Education Code Section 47610 by either utilizing facilities that are compliant with the Field Act or facilities that are compliant with the California Building Standards Code. Encore agrees to test sprinkler systems, fire extinguishers, and fire alarms annually at its facilities to ensure that they are maintained in an operable condition at all times. Encore shall conduct fire drills as required under Education Code Section 32001.
In the event of any campus emergency, the administration and faculty will execute emergency plans. The Dean of Students will be responsible for overseeing the execution of the emergency plans and communication between the School and emergency services. If the Dean of Students is unavailable, the next member of Key Administration will assume the role of execution. In the event of emergency where all parents need to be notified immediately, Encore will have an all call service on demand so all parents can be called right away. They will also use the all e-mail service. Parents with up to date information can be contacted within one hour of the emergency through both phone and e-mail support.
Lockdown drills will be held at least once a semester. All staff will be alerted via intercom and mass text communication when a lockdown is in progress. Staff will be required to cover windows, turn off lights, and lock doors to their personal work area. Staff will be required to text the all clear notice to command central. While command central clears areas, Administration will check areas for compliance. Once all areas are secure, the release phrase will be given end the drill. Students will not be allowed in or out of buildings, areas, or classrooms once a location is secure.
In the event of an emergency, Administration will call 911 and follow specific directions from the authorities.
Fire drills will be held at least once a semester. Office personnel will maintain a record of fire drills held and total required time for complete evacuation. When the fire drill signal sounds, teachers will lead the students in their room along the route indicated on the evacuation map posted for that purpose. Before leaving the room, teachers will see that all windows and doors are closed and that they have their class attendance roster with them. Students who are not in a classroom at the time the fire drill signal is given will attach themselves to the nearest teacher exiting the building for purposes of getting to the designated evacuation site.
Once at the designated evacuation site, teachers and other staff will ensure that all students find their respective teachers. Teachers will then take roll to ensure that all students are accounted for. The names of any missing students will be given to the office personnel and the administrative staff will attempt to locate missing students. Students will remain with their teachers at the designated evacuation site until the administrative staff gives the “all clear” signal.
Disaster Drills (i.e. Earthquake)
Disaster drills will be conducted at least once per year. Students will be made familiar with the “duck and cover” routine. A disaster drill commencing with the “Duck and Cover” routine will be initiated by an announcement. Staff and students will hear “This is an emergency drill. Duck and cover.” During the “Duck and cover” routine in the classroom, teachers will turn off the lights and have students get under a desk or table or against the wall away from the windows. Students must remain quiet and orderly so they will be able to hear additional instructions when given. All drills will be concluded with an “all clear” announcement, or a visible signal from the administrative staff.
In the event of a real earthquake, everyone must engage in the “duck and cover” routine immediately and remain in position until the teacher determines that it is safe to leave the building. If remaining in the room becomes dangerous, or when the shaking stops, teachers will proceed with their students to the evacuation site or another safety zone. If students are on an outdoor area when a disaster drill is called or during an actual earthquake, students are to drop immediately to the ground, away from trees and power lines, and cover their heads with their hands. They are to remain in that position until given additional instructions.
In the event of disasters other than earthquakes, the administrative staff will contact each room, advise staff of potential dangers, and give further directions or orders. Teachers and students will remain in their classrooms until instructions are received for an all clear or an evacuation. If there has been a chemical spill, the teacher must make sure that all doors, windows, and vents remain closed. The school site maintenance staff will turn off the gas. All unassigned staff will report to the office for assignment such as searching offices, bathrooms, and all other common areas, including outdoor facilities.
Teachers will stay with their classes for the duration of the emergency. In the event of an earthquake or other national disaster, all School employees are immediately designated “Civil Defense Workers” and are not allowed to leave School until they are given official clearance to do so by the administrative staff.
The person receiving the call or letter will document the time of day, wording of the message, background noises, and quality of the voice to try to determine if it is a young child or an adult. This person will delay the caller as long as possible, while they alert another adult to the crisis. That adult will immediately notify the telephone company to trace the call and immediately thereafter, notify the police using 911.
Based on the information at hand, the administrative staff will make a decision whether an immediate evacuation is warranted. If so, the evacuation code word “Safe school drill” will be given and evacuation procedures will be followed. The office personnel will coordinate information requests to and/or from law enforcement, the telephone company, and parents.
If an immediate evacuation is not warranted, the administrative staff will notify teachers to inspect their room for any suspicious materials or unknown packages, without alarming students. All unassigned staff will report to the office for assignments such as searching offices, bathrooms, and all other common areas, including outdoor facilities.
A disaster of significant nature may require the evacuation of the School. Immediately upon notification by outside authorities that the School must be evacuated, the administrative staff will verify the name and position of the person placing the alert. Once the source is confirmed, the administrative staff will give the evacuation code word “safe school drill.” Teachers will proceed with their students to the nearest School exit. Before leaving the room, teachers will make sure that they have their class attendance roster with them. Students who are not in a classroom at the time the intercom signal is given will attach themselves to the nearest teacher exiting the building for purposes of getting to the designated evacuation site.
Prior to evacuation, offices, bathrooms, and all other common areas, (Including outdoor facilities) will be searched by unassigned staff members designated by the Dean.
Once at the designated evacuation site, teachers and other staff will ensure that all students find their respective teachers. Teachers will then take roll to ensure that all students are accounted for. The names of any missing students will be given to office personnel and an individual will be assigned the task of finding any missing students. Teachers will work together to take care of students with injuries, respiratory problems, or other medical conditions.
Students will remain with their teachers at the designated evacuation site until the administrative staff gives the “all clear” signal. In the event students cannot return to the school site, the administrative staff will notify parents and/or media as to where students can be picked up. The office personnel will sign out students as they are being picked up by a parent or other adult listed on the emergency information ca
First Aid, CPR, and Health Screening
Encore recognizes the importance of taking appropriate preventative remedial measure to minimize accidents or illness at school or during school-sponsored activities. To this end, Encore expects parents/guardians to provide emergency information and keep such information current in order to facilitate immediate contact with parents/guardians if an accident or illness occurs. Every classroom shall have a First Aid Kit containing appropriate supplies. First aid will be administered whenever necessary by trained staff members. When necessary, the appropriate emergency personnel will be called to assist. All staff are to be certified in adult and pediatric CPR and First Aid and be recertified prior to expiration of certificates. Opportunities for adult and pediatric CPR and First Aid training will be offered to all staff.
Encore Education Corporation is committed to providing a work and learning environment free from sexual harassment. The schools prohibit sexual harassment of or by employees, students, or persons doing business with or for Encore on a basis of actual or perceived sex, sexual orientation, gender, gender identity, or gender expression. Failure to follow this policy is a violation of state and federal law.
Sexual harassment is identified by California Education Code 212.5 as any unwelcome sexual advances, request for sexual favors, and other verbal, visual, or physical conduct of a sexual nature made by someone from or in the work or educational setting, under any of the following conditions:
- Submission to the conduct is explicitly or implicitly made a term or condition of an individual’s employment, academic status, or progress.
- Submission to, or rejection of, the conduct by the individual is used as the basis of employment or academic decisions affecting the individual.
- The conduct has the purpose or effect of having a negative impact upon the individual’s work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment.
- Submission to, or rejection of, the conduct by the individual is used as the basis for any decision affecting the individual regarding benefits and services, honors programs, or activities available at or through the educational institution.
Upon witnessing an act of discrimination, harassment, intimidation and/or bullying based on actual or perceived characteristics of a protected category (as enumerated above), school personnel are required to take immediate steps to intervene when it is safe to do so. Reporting such conduct to an administrator or Title IX Complaint Manager can be an appropriate intervention. Once a school or office has notice of discriminatory, harassing, intimidating, or bullying conduct, whether carried out by employees, students, or third parties, it should take immediate and appropriate steps to investigate or otherwise determine what occurred. School personnel are to take prompt and effective steps reasonably calculated to end the conduct, eliminate a hostile environment, if one has been created, and prevent the conduct from occurring again. These steps should be taken whether or not an individual makes a complaint or asks the school or office to take action. This policy applies to all acts related to school activity or school attendance within any school or office under the jurisdiction of Encore.
Any student or employee of Encore who believes that she or he has been a victim of sexual harassment should bring the problem to the attention of the school-site administrator or the school’s Title IX Complaint Manager so that appropriate action may be taken to resolve the problem. Encore prohibits retaliatory behavior against anyone who files a sexual harassment complaint or any participant in the complaint investigation process. Complaints must be promptly investigated in a way that respects the privacy of the parties concerned.
For inquiries about Encore policies and procedures related to sexual harassment, including how to file a sexual harassment complaint contact:
Name: Steve Nutter
Address: 16955 Lemon Street, Hesperia, CA 92345
Name: Don Miskulin
Address: 3800 Main Street, Third Floor, Riverside, CA 92501
For inquiries or complaints related to employee-to-employee, student-to-employee, or work/employment related discrimination or harassment, contact:
Name: Ashlin Barkdull
Address: 16955 Lemon Street, Hesperia, CA 92345
Encore Education Corporation will not ask for student or parent social security numbers nor will they file or house social security numbers for the purposes of enrollment or admissions. Social security numbers may be requested for special programs Employees will be required to furnish the appropriate documentation as outlined by the state. Encore will ensure that social security numbers are kept secure and will not share information except what is required by law
STUDENTS PASSING / POSTING NOTICES
At Encore, we respect the rights of our students. If a student wishes to pass out notices regarding personal opinions there are rules that must be followed. We do not allow students to pass out flyers, notices, or handbills on campus during school hours as this promotes littering, interferes with instruction, and makes students late for class.
If a student want to pass out notices, they must obtain prior approval from the administration and must pass out notices at the conclusion of the school day. Any student or group that passes out notices are responsible for the litter pickup on the days that the notices are handed out. In Riverside, a city permit might also be required.
Permission to post flyers and posters may be obtained from the ASB Director. ONLY APPROVED POSTERS MAY BE POSTED. Posters may be posted in designated areas and adhered with blue painter’s tape at all four corners.